Frank Rubi, FrankRubiRealEstate.com (Frank Rubi Real Estate, LLC)

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Rainmaker
4,496,664
Nina Hollander, Broker
Coldwell Banker Realty - Charlotte, NC
Your Greater Charlotte Realtor

I automatically transfer all email correspondence (and all other documents) to each client's folder in my Evernote account. I also save them in each client's folder on my hard drive and when the transaction is completed, I burn the file to a disc. I also send email correspondence to each client's file on my Top Producer account.

Oct 16, 2015 03:31 AM
Ambassador
1,608,636
John McCormack, CRS
Albuquerque Homes Realty - Albuquerque, NM
Honesty, Integrity, Results, Experienced. HIRE Me!

Each transaction has an online folder where all info is kept.   

Oct 16, 2015 12:04 AM
Rainmaker
1,430,961
Ryan Huggins - Thousand Oaks, CA
https://HugginsHomes.com - Thousand Oaks, CA
Residential Real Estate and Investment Properties

I backup and then I backup my backups!  All my documents are stored locally, backed up automatically to the cloud and annually I burn DVDs of the data.

Oct 16, 2015 03:16 AM
Rainmaker
212,705
Stefan Winter
Real Estate in IL & NV | Owner of Real Estate Web Tech | Daily Vlogger - Las Vegas, NV
Owner - Winter Group & Real Estate Web Tech

Important once get printed and added to the file, anything transaction related goes into the cloud and a hard drive. 

Oct 16, 2015 03:00 AM
Rainmaker
1,708,245
Joe Pryor
The Virtual Real Estate Team - Oklahoma City, OK
REALTOR® - Oklahoma Investment Properties

We have constant updates on our Apple Time Capsule on both of our MBPs, and our Pads and Phones on the cloud.

Oct 16, 2015 01:38 AM
Rainmaker
1,466,027
Michael Setunsky
Woodbridge, VA
Your Commercial Real Estate Link to Northern VA

Frank Rubi, MBA I have them in a separate folder and archive them on a CD.

Oct 16, 2015 01:27 AM
Ambassador
3,987,414
Paul S. Henderson, REALTOR®, CRS
Fathom Realty Washington LLC - Tacoma, WA
South Puget Sound Washington Agent/Broker!

I create folders!

Oct 16, 2015 10:33 AM
Rainmaker
175,514
Spirit Messingham
Tierra Antigua Realty - Tucson, AZ
Third Generation Full-Time Realtor® 520 471-6900

Outlook has an autoback up in place, also use Backblaze.

Oct 16, 2015 09:10 AM
Rainmaker
5,329,831
Joan Cox
House to Home, Inc. - Denver Real Estate - 720-231-6373 - Denver, CO
Denver Real Estate - Selling One Home at a Time

All emails I convert to .pdf and burn to a disc and hard drive.

Oct 16, 2015 08:00 AM
Rainmaker
714,049
Mark Don McInnes, Sandpoint-Idaho
Sandpoint Realty LLC - Sandpoint, ID
North Idaho Real Estate - 208-255.6227

I have Gmail and simply have a folder for the transaction that I move all emails too as we progress.  Nothing fancy and yet I know everything is there and easy to find if necessary.  Mark

Oct 16, 2015 06:32 AM
Rainer
45,907
Andy Madrid
Hawaii Coast Realty, LLC - Kailua-Kona, HI
Expertise, Professionalism, and Service

Everything gets backed up to iCloud.

Oct 16, 2015 03:51 AM
Rainer
21,625
Amanda at VA HLC & FedHomeLoan
VA Home Loan Centers - San Diego, CA
Social Media, Content & Client Relations

We have Outlook and in case it goes down, there is also manually logging in to get that email. I also use lots of folders. 

Oct 16, 2015 02:22 AM
Ambassador
5,758,879
Bob Crane
Woodland Management Service / Woodland Real Estate, KW Diversified - Stevens Point, WI
Forestland Experts! 715-204-9671

I used to save them years ago for the last few years google has been doing a great job and I will just have to trust that they are not losing my emails ever.

Oct 16, 2015 01:49 AM
Ambassador
5,758,879
Bob Crane
Woodland Management Service / Woodland Real Estate, KW Diversified - Stevens Point, WI
Forestland Experts! 715-204-9671

I used to save them years ago for the last few years google has been doing a great job and I will just have to trust that they are not losing my emails ever.

Oct 16, 2015 01:49 AM
Rainmaker
3,986,000
William Feela
WHISPERING PINES REALTY - North Branch, MN
Realtor, Whispering Pines Realty 651-674-5999 No.

I print them out and put them in the appropriate file

Oct 16, 2015 12:09 AM
Rainer
6,570
Josh Gardner
Weichert Realtors - Porter Properties - Auburn, AL
Real estate agent serving Auburn and Opelika

I use the Mozilla Thunderbird email client, which will let you save emails as .eml files for future use. Usually I find it sufficient to download emails into Thunderbird itself and just leave them there, as they will remain in the program until you delete them.

Oct 19, 2015 07:03 AM
Rainmaker
696,313
Tony Lewis
Summit Real Estate Group - Valencia, CA
Summit Real Estate Group Valencia & Aliso Viejo

I have a main yahoo account and a back up gmail account.  I'll forward emails that need to be saved from my yahoo to gmail account.

Oct 17, 2015 05:32 PM
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4,316,215
Praful Thakkar
LAER Realty Partners - Andover, MA
Andover, MA: Andover Luxury Homes For Sale

Frank Rubi, MBA we use DotLoop for online transactions - and can save the transaction loop. (And archive, too.)

For other emails, if you use Outlook, you can keep all the transaction related emails into one folder and archive the folder.

Oct 16, 2015 01:44 PM